Office of the Vice-President Research Research Acceleration and Strategic Initiatives

Common Research Expenses & Procedures

There are many common research expenses and procedures! We’ve highlighted many of them here, but please don’t hesitate to contact us at dare.rasi@usask.ca, and we will connect you with the right people to help.

Setting up your lab/research space and office Purchasing lab supplies and equipment Obtaining nuclear substances and radiation devices Lab/research space facilities Furniture Computers and IT items Office supplies Research software
Travel for conferences, fieldwork, and collaboration related expenses Travel Expense Guidelines Travel Requests and Expenses Concur is USask’s primary system for completing travel requests, claiming travel expenses, claiming all other employee reimbursements, and hosts the online travel booking system (Concur training is available) A travel request is required for all travel outside of the province and for air travel within Saskatchewan. Once your Travel Request has been submitted and you have received an approved Trip Request number, you can book travel (flights, hotels, car rentals, etc.), including flights, hotel, and car rentals, using the Online Booking Tool in Concur or through USask’s preferred travel provider, Direct Travel You can view the Travel Request Supports available, and you can also work with Connection Point to create a Travel Request if you would like assistance or have questions Claiming reimbursement for out of pocket travel expenses & Student travel expenses
Research Employees and Students Hiring and paying a graduate student Hiring a research employee Posting a research employee/research assistant job Scholarships/Stipends for Students
Research Participants, Community Engagement, and Knowledge Mobilization Knowledge Mobilization Activities and Materials Expenses related to entertainment, public relations/fundraising, research networking, recruitment, staff appreciation/recognition, and working lunches are subject to the Hospitality Expense Policy and Guidelines The Off-Campus Booking Guidelines apply when using off-campus spaces Research participants, volunteers, speakers, and service providers Honorariums are subject to CRA regulations and may be considered as taxable income. For this reason, the process involves the collection of personal information Research Participant Funding Guidelines Speakers, supporters, and volunteers Cultural Service Providers Hiring or contracting service providers (guest lecturers/speakers, artists/musicians/performers, academic reviewers, external examiners, workshop facilitators, or any contracted service payable to an individual or company, Transcription services, Grant Writers, Data Entry, etc.) Connection Point provides a useful guide to submitting the correct payment eForm Open access publishing fees The USask Library provides a Guide to Open Access
Matching Funds for Eligible Research Funding Opportunities and Awards Some funding opportunities require matching funds, and your start-up funds may be an eligible source depending on the funding award guidelines. Your Research Facilitator can help you find eligible funding opportunities Student Research Grants - Some Examples Include: DARE Undergrad Training and Mentorship Award NSERC Undergraduate Student Research Awards External Grants or Awards like the SSHRC Connection Grants. Contact your Research Facilitator regarding specific examples applicable to you

Back: How to Use Your Funds

Return to: Applying for and Setting Up Your Start-Up Funds